Event Management
Event Management
GETTING STARTED
What is an event?
An event is a meeting of 10+ guaranteed guests, taking place at GU-Q in a public space, and requires any of the following:
Catering
AV / IT Support
Special Room Set-Ups
Room Booking
Vendor Management
Directional Signage
Event Marketing
Decorations
GET STARTED
Make a request
Choose the option that matches your event.
PLAN AHEAD
Events notice
Minimum notice the Events Team needs to accept a request. The more notice we have, the better your event will be.
10
BUSINESS DAYS
Regular event
A standard in-person event with catering, AV and a room setup.
30
CALENDAR DAYS
Complex event
Significant coordination, 100+ guests, external guests, multiple vendors, or more extensive AV and setup requirements.
SCHEDULING
Choosing a time and date
Consult the Events Calendar or contact the Events Team to find a suitable date. Scheduling lives on the Georgetown Google Calendar as “Qatar-Plan-Events Schedule” — the team works to find the best time across all events taking place that day.
View planning calendar
3
LUNCHTIME EVENTS / DAY
1
EVENING EVENT / DAY
5
DAILY MAXIMUM
GET THE WORD OUT
Event marketing
GU-Q events can be marketed in the following ways by the Events Team, if requested by the event owners:
DIGITAL SIGNAGE
Posters displayed on screens around the building. Please provide both:
Portrait: 1080 × 1920 px
Landscape: 1920 × 1080 px or 1385 × 1080 px
WEEKLY NEWSLETTER
Featured twice: once in “next week’s events,” once in “this week’s events.”
PUBLIC EVENTS
Added to the GU-Q website, shared through public mailing lists, and printed posters on request (student posters need Student Affairs approval; all others need Communications sign-off).
RESOURCES