Event Management
Event Management
The Events Team offers the GU-Q community with a comprehensive service to assist with both the planning and execution of your event at GU-Q. Once you place the event request, we will coordinate with IT, Building Operations, AV, Procurement, Communications, Transportation, and Qatar Foundation on your behalf to ensure hassle-free event planning process.
What is an event?
An event is a meeting of 10+ guaranteed guests, taking place at GU-Q in a public space and requires any of the following:
| Catering | AV/IT Support |
| Special Room Set Ups | Room Booking |
| Vendor Management | Directional Signage |
| Event Marketing | Decorations |
Make a request
EVENTS NOTICE
Minimum notice the Events Team needs to accept a request. The more notice we have, the better your event will be.
A standard in-person event with catering, AV and a room setup.
+ + + +Significant coordination, 100+ guests, external guests, multiple vendors, or more extensive AV and setup requirements..
+ + + +Choosing a time and date
Consult the Events Calendar or contact the Events Team to look for a suitable date. The planning calendar is found on the Georgetown Google Calendar as ‘Qatar-Plan-Events Schedule’. The events team is in charge of scheduling and will work to find the best time for different events taking place that day.
We can only accept a maximum of three lunchtime events in one day, one evening event in one day and a maximum of five events in a full day.
Event marketing
GU-Q events can be marketed in the following ways by the Events Team, if requested by the event owners:
Posters can be displayed on the digital signage screens around the GU-Q building. Please provide the poster in portrait and landscape format using the following dimensions:
or 1920 × 1080 px
Event added to the weekly newsletter – please note that events will have the opportunity to appear in the newsletter twice, once in the ‘next week’s events’ section a week before the event and once in the ‘this week’s events’ section during the week of the event, offering the GU-Q audience to see it twice.
For public events, the Events Team can support with the following additional marketing:
The event owner is responsible for printing and posting event posters on notice boards around the GU-Q building. Posters created by students must be approved by Student Affairs, while posters from all other departments must be stamped by the Communications Office before being displayed.
+ + + +